How many guests are you expecting?
This will determine the total number of valet attendants you will need. There is no standard formula for this because every event location is different. For the most part, a figure that your guests will arrive in pairs so expect about 50 cars per 100 guests. If the parking is relatively close one valet attendant per 30 guests should do. This is not an exact science, there are many variables to consider. Some valet services will send a representative to survey your location if you request.
Will your guests all arrive at once?
Expect everyone to show up at the same time for weddings and other formal events. Be sure to have enough parking attendants to handle the rush. Informal gatherings such as holiday parties are generally more relaxed.
Is there sufficient parking close to your location?
Determine the number of parking spaces near your location. The valet service will be able to maximize your parking spaces, but make sure the valet drop off area is close to the entrance of your function. If the parking attendant has to run a block away to retrieve the vehicles or if your driveway is far from the entrance, expect to hire a few extra valets. Another option is to rent golf carts and shuttle guests from a remote location if needed.
What will the weather be like the day of your event?
It’s virtually impossible to predict the weather in advance so be prepared for the worst. Request that the valet attendants have umbrellas for rain.
How much should you expect to pay for a valet parking service?
Most companies will quote a job by the hour, per attendant and add in insurance costs. I wouldn’t recommend going with the lowest bid. Hire a company that has a proven reputation and can provide solid references. There’s an old saying “You get what you pay for”. It couldn’t be truer in the valet business.
